AI consulting for small businessesFrom AI slop to AI success.
Most businesses have tried AI and ended up with generic emails, half-finished automations and answers nobody checked. We bridge that gap with written playbooks, practical assistants and a person approving what goes out.
Own the playbook. Rent the tech.
Thanks for reaching out about a kitchen remodel. I have Tuesday at 10 or Thursday at 2 open for a 20-minute call. Which works better? I’ll send a short checklist so we can make the most of it.
AI isn’t the problem. Using it without a plan is.
The tools are powerful, but pointed at a business with no written process, they produce noise: content that sounds like everyone else, automations that break quietly, and answers that are confidently wrong.
The fix isn’t another app. It’s writing down how your business actually works, then letting AI do the repeatable parts while you stay in control of what matters.
Four rules we build everything on
Simple principles that keep AI useful, accountable and yours.
Playbooks before agents
Before any AI touches a task, we write the playbook: what starts it, what goes in, the steps in order, and what comes out.
Own the playbook, rent the tech
Your playbooks live in your own documents. If you switch AI tools, they go with you. No lock-in.
A person approves what goes out
Drafts, replies and reports wait for a yes. In careful or regulated work, that’s a strength, not a limitation.
Autonomy is earned
When a type of task has been approved the same way enough times, you can let it run on its own and get a report of what was handled.
When the output is wrong, we fix the playbook, not the chat, so it’s right the next time and every time after.
Practical AI for the work you repeat every week
Start with one process or build out several. Every service follows the same approach: written playbook first, then the tools.
AI assistants that draft, you approve
Assistants that sort your inbox, draft replies in your voice and prepare follow-ups. Nothing goes out until you tap approve.
Learn more about ai assistants that draft, you approve →Workflow and email automation
Connect the tools you already use so leads, scheduling, reminders and data entry move on their own, with a log of every step.
Learn more about workflow and email automation →Business playbooks
We write your recurring processes down as clear playbooks: what starts it, what goes in, the steps, and what comes out. You own them.
Learn more about business playbooks →Answers from your data
Ask plain questions of the spreadsheets, CRM exports and reports you already have, and get clear answers a person checks before you rely on them.
Learn more about answers from your data →Setup and training
We set up the accounts, connections and permissions, then train you and your team until using it feels normal.
Learn more about setup and training →Ongoing support, clearly scoped
Optional monthly support to tune playbooks and add new ones, with a written scope so everyone knows what is covered.
Learn more about ongoing support, clearly scoped →Three steps from first call to working system
No big-bang rollout. We start with the work that eats the most time and build from there.
Map the work
A conversation about where your week goes. We pick the two or three recurring tasks that would make the biggest difference if they ran themselves.
You getA short list of priorities and a plan
Write it and build it
We write each playbook with you, connect your tools and test with real work. At first, every output waits for your approval.
You getPlaybooks you own, running on your accounts
Hand off and grow
We train you and your team. As approvals become routine, low-risk tasks can graduate to automatic while money and contracts always stay with you.
You getA team that uses it, and room to add more
Built for owners who are busy doing the work
- Small businesses and lean teams with the same emails, follow-ups and reports every week.
- Real estate agents and teams with lots of process around a few high-touch conversations.
- Service businesses such as contractors, property managers and agencies that live on scheduling and follow-up.
- Owners who tried ChatGPT and got generic results, and want AI that works the way their business works.
- Anyone in careful or regulated work who needs a person to sign off before anything goes out.
Probably not a fit if…
- You want an always-on IT department. Support is defined and scoped.
- You want AI to run with no oversight on day one.
- You’re looking for mass-produced content to post everywhere.
Built for our own business first
Tony Kasunic · Client Success Lead
Task Manager System started as the system Tony built to run his own real estate business in the Seattle area. Off-the-shelf AI kept producing generic drafts and automations that needed babysitting, so he wrote down how the work actually gets done and built around that.
Today that system drafts email for his approval, keeps calendars and contacts in sync, and runs investor deal analysis from a standard Google Sheets model, with a person reviewing anything that matters. Task Manager System brings the same approach to other small businesses: start with the playbook, keep a human in charge, and let the tools do the repeatable parts.
Start with one playbook.
Pick one recurring task. We’ll write it up with you and show you what it looks like when it runs.
Let’s find the work AI should be doing for you.
Tell us a little about your business and the tasks that eat your week. We’ll reply by email.
- Emailinfo@taskmgr.net
- Who you’ll talk toTony Kasunic, Client Success Lead
- WhereSeattle area, working with businesses remotely